Gallery link and access instructions
Client proofing template
Proofing invite template for headshot photographers.
Send a proofing message that feels clear, composed, and easy to act on before your client ever opens the gallery.
Before you send
A strong proofing invite removes uncertainty before it becomes follow-up.
Selection deadline
Number of included retouched images
How to mark favorites and submit final choices
What happens after selections are submitted
How additional retouching or extra images are handled
Client email
Proofing invite template
Subject: Your headshot proofs are ready for review
Hi [Client Name],
Your proofing gallery is ready. You can review the images here:
[Gallery Link]
Please choose your [Number] favorite images by [Deadline]. Once your selections are submitted, we will begin retouching the final files.
To make your selections, open the gallery, mark your favorites, and submit your final choices. If you have a specific retouching note for an image, include it before submitting so everything stays attached to the correct file.
Your final images will be delivered in a separate download gallery once retouching is complete.
Warmly,
[Studio Name]
Make it repeatable
The best template is the one you do not have to rebuild for every client.
Save this structure as your starting point for each proofing gallery. With LumenProof, the same clarity can live inside the client workflow itself: the right gallery link, the right selection context, and the next step toward final delivery.
Explore proofing software for headshot photographers Use the follow-up reminder templates